LOG AND TIMBER TRACKING SYSTEM



II. SETUP



The vendor setup screen is used to set up three types of businesses: Logging companies, Purchase log vendors and Log sales customers. Each screen can have an unlimited number of brand/sort combinations. For each brand/sort combination, there can be up to twenty destination/dates defined. Prices are defined under a particular destination/date. So for example you can set up a unique price for logs delivered by John Doe, with brand JD1, sort 'DFT' to Smith Pulp on or after the first of May. The following parameters may be defined for a particular brand:

Three types of holdbacks may be defined for each vendor: Logging holdback accumulates at a given unit and rate, Advance payback deducts until an advance is paid back and the User defined holdback makes deductions for a user specified reason. A utility program will automatically make entries on this screen and cut a check for advances.

G.L. codes for each of the split payments. Whether the Sort will be 100% scaled. If this System is to generate inventory data, it must be assumed that all Sorts not 100% scaled will be weighed and sample scaled. An option called Main Pay, determines which if any of the payees receive the detailed voucher that lists volume detail and other split payments. A timber sale number, if applicable. Falling, stumpage and trucking payment methods may be set up. All split payments may include a flat rate per load in addition to the other payment methods.

Total loads, dollars, footage, weight, and piece count are accumulated along with the first and last date of activity.

An 'ALL' destination can be set up that will include all destinations that are priced at the same rates and are not otherwise specified.

For each of the destination/dates, one of the following methods may be defined for each of the split payments:

$/Ton, $/Load, $/Mbf Camp Run, $/BDU, $/BDT

$/Mbf by Species and Grade - This option will bring up a screen listing all Species and Grade combinations.

$/Mbf by Length and Diameter - A matrix of Lengths and Diameters will appear on the screen. Each Species within the Sort may have nineteen length and ten Diameter categories. The category parameters may vary for each species/sort/minimum grade.

$/Mbf by Sort - This option will display an input screen listing all the sorts defined on the system for each species.

Penalties



A vendor can be penalized for logs that do not meet specifications in three ways:

Length/diameter minimums: You can specify a minimum length and diameter for a particular brand from a particular vendor. If more than a specified percentage (which can be 0) of the logs are under minimums the vendor will be paid a specified percentage (which can also be 0) of the regular price for that log.

If the scaler codes a log with a particular mis-manufacture code, such as 'Pistol butt', the vendor can be penalized for that log in three ways: he can get a percentage of the regular price, a $/MBF deducted from the regular price or a new price.

Incentives



The code a scaler put on a log, such as 'K sort', can also be used to increase the price paid for a particular log in the same three methods mentioned above.

Preferred lengths: a vendor can be given an bonus for bringing in more than a specified percentage of user defined preferred lengths.

Other setup tables



Sorts



A list of up to 108 Sorts is maintained by the System. It allows logs to be grouped into sorts for payment or reporting purposes.

Species and Grades



All species and grades are defined in user tables. Another table will define certain species that can be grouped for reporting purposes. Other table handles bureau conversion codes. The system comes with all Northwest bureau codes pre-setup.

Timber sales



Timber sales (or Harvest units) define tracts of land that are being logged. The screen varies from state to state. Some examples include the following: Sale name, Sale type, (Fee, USFS, BIA, Private, State, Misc. and Logging service). Estimated volumes, conversion factors, base rate, bid rate, index flag, minimum rate and maximum rate may be entered by species. Other fields include performance bond, award date, Logging season (three pairs of dates), cutout date and closed date.

Up to ten other costs may be accrued with an optional cut-off amount.

A separate screen will allow payments on lump sum sales to be recorded. During month end closing costs and volumes will be recorded on this screen also.

Another screen will record indexes by effective date. Another screen will allow the user to define species groups for the sale.

Another section defines parameters such as township, range and slope that are required to produce state severance tax reports.

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